Over the past several years, I've been writing about the 25%+ range fraction of BOE development cost relative to the overall proposal cost. A large contributor is the seemingly endless changes/updates made to the BOEs/pricing to meet the price-to-win, most often at the last possible minute. These last-minute changes often cause disconnects between the BOEs and pricing, which can spell disaster in the Cost Volume.
Of course you know by now I am a huge advocate of standardization, using common forms, templates and the like to achieve repeatable, predictable process results. BOE form standardization (in Word or Excel) augmented by some simple VBA tools enables common format extraction of labor grades, hours, company names, etc. from the BOE forms into an Excel spreadsheet. Once there, further rollups and manipulation of data are easily performed to cross-check the BOEs with pricing data in a rapid, repeatable fashion.
As a real-life example, in one particular engagement there were about 300 BOEs and a number of teammates. We developed a BOE template with a standardized table section for pricing data, which included labor grades, hours, company names, and rollup sums. Over several days I spent some hours developing the VBA code which internally updated the hours sums, and extracted the data into an Excel worksheet.
In any 20 minute timeframe, we were able to repeatably extract all of the data out of the 300 BOEs for pricing inputs/cross-check, and also perform subtotals on teammate hours targets.